11. State any three benefits of video conferencing tools to organizations (3 Marks) 12. Outline any three features of Electronic document management system (3 Marks)

11. Three benefits of video conferencing tools to organizations are:<br /><br />a. Enhanced Communication: Video conferencing tools allow for real-time communication between team members, regardless of their physical location. This facilitates better collaboration and ensures that everyone is on the same page.<br /><br />b. Cost-Effective: Video conferencing eliminates the need for travel expenses, such as airfare, accommodation, and transportation. It also reduces the costs associated with physical meetings, such as venue rental and catering.<br /><br />c. Increased Productivity: Video conferencing tools enable organizations to conduct meetings and presentations more efficiently. Participants can share screens, collaborate on documents, and access shared resources in real-time, leading to faster decision-making and increased productivity.<br /><br />12. Three features of an Electronic Document Management System (EDMS) are:<br /><br />a. Document Capture: EDMS allows for the capture of documents from various sources, such as scanners, fax machines, and email. This ensures that all relevant documents are stored in a centralized location for easy access and retrieval.<br /><br />b. Document Storage and Retrieval: EDMS provides secure storage for documents, ensuring their integrity and accessibility. It also offers advanced search capabilities, allowing users to quickly locate and retrieve specific documents based on keywords, metadata, or other criteria.<br /><br />c. Document Workflow Automation: EDMS streamlines document-related processes by automating tasks such as document routing, approval, and version control. This reduces manual errors, speeds up document processing, and ensures that documents are properly managed throughout their lifecycle.